Application to the Register, and the ongoing annual membership thereof, signifies your binding agreement to, and a formal declaration of compliance with, all of the following standards and commitments, where appropriate to your practice. The completion of the registration checklist and your signature attached to your application serve as irrefutable confirmation of your declaration of compliance with every point listed in this document. Non-compliance with this declaration can lead to the immediate withdrawal and/or suspension of your membership.

As a registrant, you declare that:

• The information provided by you in support of your application or annual renewal of registration is complete and accurate.
   
• You shall not claim to have qualifications or credentials you have not earned or offer therapy or coaching in any modality for which you do not hold an appropriate qualification. Neither shall you use designated letters (post-nominals) to which you are not entitled.
   
• You will not make false or unsubstantiated claims about the benefit of Equine Facilitated or Assisted work.
   
• You will not become or remain a member of any organisation that has been found by the Register to be dangerous or fraudulent and that may cause detriment to the Register's reputation.

As a registrant, you declare that:

• You will never take advantage of, nor enter into, any inappropriate physical or emotional relationships with a client or service user.
   
• You will keep your client’s affairs confidential at all times, in line with your data protection policy and professional standards.
   
• You shall never advise clients to discontinue any treatment prescribed by a GP or any other registered medical practitioner and shall at all times respect the integrity of other health care professionals and in no way undermine the services provided through conventional medicine and health care.
   
• You understand that confirmation of your compliance with professional conduct details may be disclosed to relevant parties, where deemed necessary or legally obligatory.

As a registrant, you declare that:

• You will abide by the Register’s Ethical Basis for Good Practice and Framework of Professional Standards.
   
• You accept the authority of the Register, including any decisions reached by its Professional Complaints Review Committee regarding any breach of Professional Standards, the Ethical Bases of Good Practice, and this Declaration of Compliance. This includes accepting sanctions such as the suspension or termination of your membership for infringement of these commitments.
   
• You accept that any findings or sanctions imposed, where considered in the public interest, will be published online on the Register’s Professional Conduct Notices webpage.
   
• You will make all documents and records available as required under the audit requirements of the Register, including evidence of any complaints raised against your practice.

As a registrant, you declare that:

• You commit to having in place, and maintaining compliance with, a core set of policies, including a general set of terms and conditions that support your practice.
   
• You maintain current professional indemnity insurance sufficient to your area(s) of practice, and you will submit current copies of said policy upon application and renewal.
   
• You will engage where appropriate with your Local Authority to ensure that all applicable licensing is in place (or confirmed as not required) in line with The Animal Welfare (Licensing of Activities Involving Animals) (England) Regulations 2018 or its regional equivalents.
   
• You will ensure that you undertake and record continuing professional development (CPD) in line with the Register’s requirements.
   
• You will ensure that you have appropriate supervision in place in line with the Register’s guidelines. The minimum standard is one hour of supervision for every 25 hours of practice, or at least one hour per eight weeks, dependent upon the levels of Equine Interactions being facilitated. It is noted that supervision levels may be more demanding for other professional memberships you hold.
   
• You confirm that you have an ongoing professional practice and commit to undertaking appropriate CPD to bring your skills up to date should there have been a gap in your professional practice of over 2 years.

As a registrant, you declare that:

• You will make your membership of the Register clear on your own website and promotional materials, including the use of the correct logo provided by the Register.
   
• Alongside your membership information, you will make clear to the public that the Register provides a means of raising concerns or complaints about your service.
   
• You will maintain correct, complete, and up-to-date personal and professional details on your personal “Profile” page of the Athena Herd Foundation website as required for the Register.
   
• You are aware that the Register is accessible to the public via the Athena Herd Foundation website and as such you agree that information regarding your name, geographical location, contact details, and membership status is freely available.

As a registrant, you declare that:

• You will immediately notify the Register of any unspent convictions or any restrictions that may prevent you from working with children and vulnerable adults.
   
• You have never been the subject of formal disciplinary findings or upheld complaints, nor have you been suspended from any professional or regulatory body.

As a registrant, you declare that:

• You will abide by and align your practice to the Register’s Framework for the Ethical Treatment for Horses.
   
• You will provide a clear route for other registrants or your service users to raise concerns about the treatment of horses engaged in the provision of your services.

As a registrant, you declare that:

• In completing your application or renewal, you have read and agree to be bound by the Athena Herd Foundation Terms and Conditions as amended and updated from time to time.

The following documentation and confirmations must be provided with your application. Incomplete submissions will not be processed.

• Copies of appropriate equine interaction-related qualifications, and any other supported practice qualifications.
• A copy of your “Certificate of Proficiency” from the Register, where this pathway is required or appropriate.
• Proof of membership of associated professional bodies, lists, or registers, including membership numbers.
• Your general terms and conditions document.
• Your Data Protection/Privacy Policy.
• Your Data Retention Policy.
• Your Compliments and Complaints Policy.
• Your Safeguarding Policy.
• A copy of your standard client waiver form.
• A copy of your current Professional Indemnity Insurance certificate.
• Copies of appropriate and current Risk Assessment(s) for your practice.
• Confirmation of your ongoing commitment to Supervision obligations.
• Proof of a current First Aid qualification or a formal commitment to working only where a nominated first-aider is on-site.
• Confirmation that (where appropriate) up-to-date DBS checks are in place (or the regional equivalent).
• Confirmation that client waivers and session records are being actively maintained.
• A statement of completed CPD hours in the last 12 months (this is not required for first-year applications).